Apr-2022
Added A card now displays in monitoring when a new message appears from an officer. When clicking on the card, it opens messaging and removes the card from monitoring
Changed Usernames of who has written a note has been added to the notes feed in the applicants area
Changed An SMS column has been added to the applicants page to show how many messages have been received and will show a "new" flag if the message is unread
Changed The date range on the applicants page is now inclusive of the maximum sms date and will now also display applicants in the grid based on this value
Changed Email addresses and phone numbers have been added to the name column within the applicants area
Changed SMS communication has been integrated into the applicant's page in the feed found within the side panel
Changed The application form has been updated with a rewording of the text
Changed The ability to send and receive SMS has been added to the applicant area
Changed Names, email addresses and phone numbers have been added to the filter in the applicant column of the applicants area
Changed If an SMS is sent to an archived applicant they will be unarchived
Changed The date and time of the last edit is now displayed in the applicant details panel
Changed In reports the site name now uses finance contact and purchase order number when the invoice is generated by purchase orders
Changed A search function has been added to the applicants page
Changed A feed has been added to the applicants page
Changed Comments have been added to the applicants area
Changed The details panel now shows links to the application, documents, interview and contract pages
Changed Job codes and contact details are editable within the details panel
Changed When clicking on a row within the grid a details panel now shows on the right side of the page
Changed When submitting documents, the submit button has been redesigned to be more pronounced
Changed A SMS card is generated in the monitoring page when an SMS is received from an applicant. Clicking on the card takes the user to the applicant's screen.
Changed A contract pack not sent card is generated in the monitoring page when a contract pack needs to be sent to an applicant. Clicking on the card takes the user to the applicant's screen.
Changed An interview outcome pending card is generated in the monitoring page when there is one or more interviews for tomorrow, and the number of pending interviews is also displayed. Clicking on the card takes the user to the applicant's screen.
Changed The applicant page now opens in a separate tab when selected within the applicant documents page
Changed The officer grid now has a phone link mobile column
Changed The applicant details now has a phone link button
Changed Company branding has been added to the emails sent to applicants
Changed Weekly G4S report can be filtered by finance manager
Changed The feed can now be configured to show email, notes, SMS and system communications by the user, and by default all are displayed
Changed The interview status is now displayed in the details sections of the side panel
Changed Numerical values have been added to the applicants grid
Changed When an application is reset the expiration date for the application form is extended
Changed The application column can be filtered by expired applications
Fixed Only one booking confirmation emails is sent when a booking is made
Fixed The dropdowns now populate with the answer selected in the application form
Fixed Monitoring cards within services only appear when they require attention
Fixed The SMS icon now shows correctly
Removed The comms button and notes column have been removed from the applicant area
Removed The top right filter has been removed from the applicant's area
Mar-2022
Added You can now add notes against applicants
Added The user can now generate automated reports on a given time frame to specified recipients
Added The user can now view reports in a grid, with added tabs for reports containing multiple sheets
Added The officer analysis report will now collate 5 weeks worth of data based around the current week and displays the officer invoice hours for these individual weeks
Added The site analysis report will now collate 5 weeks worth of data based around the current week and displays the site invoice hours for these individual weeks
Added In messaging you can now send the same message to multiple recipients
Added A calendar icon has been added to the SIR and Messaging
Changed When you finalise an invoice it will now group by site or purchase order
Changed Officer app now highlights in bold the distance the officer is from the site
Changed The officer activity status drop down in messaging now includes an all option which is set as default
Changed SMS messages are now sent out when check calls are required
Changed The dual shift flag now gets removed when a shift is deleted if it was part of a dual shift
Changed Job offers for asap instances are now removed after the shift end time
Changed In the client admin profile page there is now a grouping dropdown that gives the user the option to group by sites or purchase orders
Changed In instance information, assignees now have a link to open their officer profiles
Changed The system hours indicator is now runs off system variables
Changed A column has been added for officer area codes in the applicants section
Changed The invoicing grid will display multiple in the site column if the invoice has many sites associated with it
Changed A notes column has been added to the applicants area
Fixed When viewing maps, the user repositioning now works as intended
Fixed The data now correctly loads with improved response times
Fixed Emergency details no longer duplicate information when being edited
Fixed The user can now view the officer communications profile page
Fixed When adding an officer activity, the toggles only apply to their specified activity
Fixed The delete button in purchase orders now works
Fixed The map in the officer profile pages now shows the current home address of the officer
Fixed The add modal in the officer profile page deductions show correctly shows the current sum of projected shift totals for each officer
Fixed Invoice summaries now match up correctly with purchase orders within the date range
Removed The monitoring area no long has message multiple button
Feb-2022
Added A proficiency guide has now been added to the help file system indicating to the user the level of knowledge required for viewing the tutorial
Added The OMS help system now has a dynamic button which brings up help information regarding the page it has been clicked on
Added SMS reminders are now sent out between 4 and 10 minutes after the officer is due to book off if they haven't booked off already
Added In applicant documents the user can now upload additional documents for approval
Added SMS reminders are now sent out 6 minutes prior to the booking on time if the officer hasn't booked on already
Added A help system has now been added
Added Payment information in Officer App settings includes a holiday pay toggle to specify whether to include holiday pay in the projected earnings value on the schedule page
Changed When viewing the Query grid, officer and app book on and off flags have been added
Changed The sign off column in the indirect charges grid will populate the username of the person who raised the respective invoice for that instance. Instance level sign offs will supersede this.
Changed Indirect Charges now requires the the selection of a users name to sign off the agreed upon hours
Changed When raising an automatic manned guarding invoice, the user is recorded as the person who raised the invoice
Changed Opening the job board in the officer app marks all offered jobs as seen
Changed The Messaging now contains a feed that shows when messages are sent and received. This can be toggled by the user to show/hide
Changed The Purchase Orders minimum date range will now be set to the earliest instance lacking an invoice id
Changed The initial date range of the subcontractor charges grid will now automatically find the first instance without an sign off, set the start range, and the end range one month from there
Changed The initial date range of the indirect charges grid will now automatically find the first instance without a sign off, set the start range, and the end range one month from there
Changed The payroll finalise grid columns that are numeric filter in the correct order
Changed The SIR will not include officers who will inactive on the instance date
Changed When adding an active status activity for an officer, options for reset vetting date and unarchive documents are available
Changed A scheduling manager can be selected as a filter when generating the weekly client report
Changed The formatting of the weekly client report has been refined
Changed When adding an active activity the user now longer has the option to add issue a new badge id or reset the vetting date
Changed In officer activity the vetting limiter flag is automatically set when necessary as per the system settings
Changed The dashboard now has a button to link to the job board page if there are offers available
Changed The Payroll finalise grid now includes a column to show predicted holiday pay in combination with a sum footer
Fixed Cancelations SMS will not send unless the shift has been accepted by the assigned officer
Fixed The Query Flags filter now contains the updated acronyms
Fixed After creating an officer the Add modal will close and the officer grid will automatically refresh
Fixed The date of birth field now populates correctly when adding an officer
Fixed The holiday column in the payroll finalise grid now totals correctly
Fixed When viewing an instance the linked times veil correctly applies
Fixed When adding a new client or site the modal alert will now trigger correctly
Fixed The commissioner open profile button now correctly opens the commissioner profile
Jan-2022
Added Payrun Holidays Email automation
Added The user can toggle the green bar over the instance information invoice time, allowing the separation of payroll / invoice date / time
Added The user can now import bank holidays from the gov website in System Settings using the import feature
Added Automations area provides users with the ability to schedule prebuilt actions
Added Payrun Prep automation
Added When clicking on a row in the automations grid, the user can see that action's log
Added Automations can have their schedule disabled, so they never fire their actions
Added Monitoring displays a card for sites with missing finance contacts that link to the corresponding sites page
Changed When sending pay / holiday emails via payroll, instances are recalculated before they send out
Changed When a shift is cancelled, the details are logged and an SMS sent to the previously assigned officer
Changed On the new starter report the total paid hours column is included for new starters who have received a payment
Changed The officers grid now includes a commissioner column
Changed Instance information invoice times are now locked by default. Altering the payroll date / time will also change the invoice date / time
Changed Instance information payroll start / end date / times now use a row format
Changed When an officer's activity is set to inactive, the action toggles default to 'yes'
Changed The officers grid now includes a column to show whether the officer works days / nights
Changed When an applicant is migrated to an officer, they are sent an email with their contract pack documents
Changed The user is now able to set associated document types on enabled email functions
Changed The Bank holidays grid now includes toggleable Payroll and Invoicing columns
Changed Start and finish times can now be changed en masse in the query
Changed Absences can no longer be deleted if they are linked to finalised instances and deleted absences will not receive a payrun id
Changed The map page now includes a toggle on the officers home location to switch between active, inactive and recruit officers
Changed The SIA column in the officers grid now only shows the acronyms
Changed During auto mobile invoicing, tasks that are DNC will not be populated or included in the finalised invoice
Changed Automation variables are editable by the user if they're available for the function the user is currently editing
Changed The user can now change the times for shifts across multiple days that have the same start time and site
Fixed Task planner now taking into account bank holiday settings utilising the invoice flag
Fixed SMS sent via Messaging will now correctly display apostrophes
Fixed Instance Info will now correctly calculate overnight shifts
Fixed Instance Information will now correctly display an alert when the difference in hours is higher than the maximum threshold
Fixed Instance Information will now correctly display an alert when the difference in hours is lower than the minimum threshold
Fixed Instance Information will now correctly display an alert when the user changes the pay time to be after the invoice start time
Fixed When swapping sites in Query the client is automatically changed if needed
Fixed The 'Weekly PO' dashboard app no longer shows instances marked as DNC
Removed The 'Applicant Documents' monitoring card has been removed
Removed Instance Information no longer shows individual payroll / invoice start / end times
Removed The 'Interview Outcome Not Updated' monitoring card has been removed
Removed All unused interview email functions have been removed
Removed The 'Payroll Send Out' monitoring card has been removed
Removed The previous SMS system has been removed in favour of the new Messaging system
Dec-2021
Added Messaging (SMS) Rules
Added A background cleanup event to automatically remove past job offers not taken
Changed Officer SMS for Shift Changes now has the ability to communicate respective times
Changed When finalising applicant documents, the user has the option to pre-set the interview status
Changed The Applicants grid will now display a column showing a link to send the application form to the applicant if needed
Changed When adding an Active Officer Activity, the user has the option to flag the officer as a new starter
Changed When sending the Pay / Holiday emails, inactive officers will be skipped and automatically set to be paid
Changed The messaging rules grid now includes a column to show when they rule has last been used
Changed Accrued Pay Breakdown will now display a red icon to signify whether the month includes unfinalised values
Changed If the payroll time is later than the invoice it now automatically flags as late
Changed Applicant migration now includes a toggle to issue a new Badge ID
Changed Added the ability to include travel excess to dual shift instances
Changed The start time of the second shift in a dual shift scenario will not be amended when booking on if the same as the end time of the first
Changed Officer SMS for Shift Location Changes are now grouped together in a single communication where possible
Changed The Site Swap feature in Query now supports selection of multiple sites
Changed A toggle to mirror amended payroll times to invoice times has been implemented on the instance info modal
Fixed The officer app will now correctly book on if the officer is late, and the instance is a dual shift
Fixed Officers with a holiday entitlement value of 0 can no longer be sent Pay / Holiday emails
Fixed The 'Offered' monitoring card will no longer show cards for past job offers
Fixed The officer app's job board will no longer show any past job offers
Fixed When adding an Inactive Officer Activity, selecting the 'delete all activity records' toggle without a date will no longer error
Fixed The 'Shift Grace Period Expiry' monitoring card will now only generate if the grace period for the respective document is greater than 0 days
Fixed The historic IPC Report can now correctly gather additional officer documentation
Fixed The user is informed if an officer enrolment fails during applicant migration, instead of preventing it
Fixed The event scheduler can now correctly determine deleted rows when processing patterns
Fixed Auto Mobile Invoices will now display the correct nominal code on the Invoice Export Report
Removed Discontinued original iOS and Android app
Removed Messagebird integration is no longer available
Nov-2021
Added A blank safe working pdf can be generated on the applicants page for printing
Changed An error icon is displayed on the messaging page for any message which has not been sent 5 minutes after creation
Changed Renamed the column on the sites page for contacts to state scheduling in brackets
Changed Added the applicant name to the footer of the video interview form
Changed When generating the sub labour basic details report, the user can select a specific contractor or leave blank for all sub-labour
Changed The officer name on the sites, officer proximity page, links to the officer profile in a new tab
Changed Invoice export report includes the name of the nominal code, concatenated with the nominal code itself. Sector column has been removed
Changed Interview sessions in recruitment can be cancelled. Cancelled slots cannot be reallocated
Changed When creating a historic instance on the calendar, operators are presented with a warning and must confirm the creation
Changed The maps page has toggles to display officer instances, sub-contractor placeheld instances, sub-labour instances, officer and sub-labour home locations
Changed Officer deductions is restricted to only allow the creation of subtractions, unless the user has the finalise payroll permission enabled
Changed The column for the PO number on the invoicing page has been increased in width to display the entire number
Changed Sticky selection of rows has been enabled in the query, indirect charges and sub-contractor charges meaning that selected rows stay selected if the page is refreshed in any way
Changed Officers that have previously been assigned to a shift at a site gain a plus 1 rank in the SIR with the aim to keep retention
Changed The SIR's reasoning for suggestions is captured at run time and displayed in order for the operator to analyse and assignt the correct officer/sub-labour
Changed The order of instructional videos has been corrected to show the induction video first and then all other videos alphabetically thereafter
Fixed When finalising payroll, a check for differences in accruement values is done and updated if needed
Fixed Issues in messaging due to deprecation of certain ids and unlinking officers have been corrected
Fixed Corrected the ordering when filtering the add date on the site patterns page
Fixed Corrected an issue preventing dual shifts from being created
Oct-2021
Added When running the SIR, the travel time can be requested and presented for individual officers, from their recorded home location to the site
Added The option to hide system genererated messages in the messaging page has been added
Added The site can be changed in the instance info modal to a different site under the same client. Upon doing so, any assigned officer is contacted to inform them via SMS
Added A calendar icon has been added to the officers page, left of the name, which can be clicked to open the calendar, filtered to that officer
Added Restrictive covenant added to the contract pack
Added Absences have been integrated into the calendar allowing the user to add and filter-by abesnece records
Added Instructions for how to enable GPS on a mobile devices have been added to the app on the schedule page
Changed Converted the officer app to a PWA
Changed When a contact other than the current contact is selected in messaging, the message at the bottom is reset
Changed When an officer is marked as late, the new payroll start time has been added to the note for the instance
Changed When a shift is rejected, officers are not marked as absent
Changed Officer and site groups have been added to site and officer proximity respectively
Fixed The correct shift is now flagged for travel expense when set on creation of a dual shift
Fixed Prevented officers who have been booked on by control, to be able to book on via the app as well
Fixed Corrected a problem with the inactive officers card showing when it shouldn't be in monitoring and also changed the book on late card to review bookings on minutes instead of seconds
Sep-2021
Added Automated SMS system messages system
Added The entirety of payroll can now be approved with the approve all button
Added Commissioners area added which allows an external company to be added to OMS with a rate option to be utilised in the IPC. Details of the pay to the commissioner where relevant have been included in the self billing report.
Added SMS two-way communication is now available
Added New Messaging UI
Added A new automated IPC update scanner
Changed Rotation options added to the applicant documents crop tool
Changed Automated SMS messaging is able to remind officers about job offers available on the app
Changed New ban type officers or sublabour, from site groups
Changed When making an officer inactive, the toggle to unenrol the officer from the app has been removed
Changed Automated SMS messaging is able to inform offices about linked shifts not yet accepted
Changed A red warning icon is displayed in the shift column of the query if the shift has not been accepted
Changed On finalising payroll, holiday pay is calculated up to the maximum balance instead of checking the full day
Changed Commissioner report will now automatically scan for IPC changes before producing the report
Changed Dual shifts now have a 'travel' toggle which adds 1 hour to the end of invoice time, and £1 pay adjustment for any shift the officer works that day
Changed Service requests can now send an email to a set recipient, giving the details of the change
Changed Mobile number now recorded on application forms
Changed Interview slots can be created on the current day by operators
Changed When adding rates, manual sectors have been removed from the sector select
Changed Payroll and invoice times can be specified individually when adding or editing patterns.
Fixed The instance info map was not clearing data when the modal was closed, causing data from previously viewed instances to be displayed. The data is now cleared when the modal closes.
Fixed The new starter monitoring card will now correctly show someone who has worked in the company before
Fixed The payrun export now works in the same way regardless of where it was invoked
Removed Holiday rates page - this was supersededby holiday accruement
Removed Old Messaging UI
Removed OneSignal push notifications
Removed The old IPC scanner has been superseded by a better automated IPC system
Aug-2021
Added Option for steward positions available within the application form
Added Sectors has an event option which ties into the new option of specifying the events team option for officers. Monitoring cards are generated for events officers who have been linked to non-event work
Added Reports / Labour Breakdown
Added A small indicator (a red dot) will now be displayed on required fields in the top right
Changed The G4S Time Sheet report now includes a phone number column and an SIA details column
Changed The Javeling report now has the option to select a site
Changed GUI/Text changes to the holiday system plus accrued hours added to pre-finalise template, average hours by default and option to pay accrued pay when making an officer inactive
Changed Users can no longer send applicants their document pack if the application form is incomplete
Changed Added the officer group to the new starter available monitoring card
Changed The Query grid will now display an icon when the Invoice time does not match the Payroll time
Changed DWP Javelin number for sub labour added to DWP report
Changed The officer app will now show the day of the shift as well as the date on the dashboard
Changed Refined the accrued holiday report to utilise a running balance through each payrun
Changed Javelin report now includes sub-labour
Changed Improvements to site patterns now linking via the SIR. Errors are displayed and monitoring cards generated for errors. The event defaults to running once per day and also runs on add / edit
Changed Officer notes will only show notes added directly from that area or notes typed by a user from a related instance
Fixed An Internal helper function that transforms results from an array and stacks the data with an html output. The function now includes additional validation to prevent an argument failure.
Fixed The Applicant Document Portal will no longer try to process documents from invalid urls
Fixed Creating a ban with a large amount of notes will now correctly save
Fixed Booking on via the officer app with ASAP shifts will now correctly save the date stamp
Jul-2021
Added Task lookup is available on the task planner to find specific tasks by their task id. The task ids in mobile invoicing are also links now which open the task planner and the selected task
Added Documents uploaded by applicants can now be viewed in the interview slot modal within recruitment
Added Officer levels are now an option when creating instances and if specified, are required when allocating officers via the SIR within the rules requirements
Added Deleted shift rejections are counted and added to the even log
Added Sub labour who have current shifts will be made active if not already
Added The phone icon from query has been added to the officers page and displays the last time the app was logged in to on hover
Changed The auto activity check will now look for completed shifts instead of just allocated shfits
Changed The rules to complete the stages for officer documents have been changed to meet new requirements
Changed The Query grid now includes a column to filter on link shift acceptance
Changed The Sectors grid will now include the officer level requirement
Changed Holiday booking utilises accrued hours with changes to system settings reasons for absense and calculations displayed in the absence modal
Changed Accrued holiday decisions in the app can now be changed up until payroll is finalised
Changed Removed the postcode from the area column on the officers page to improve filtering functionality
Changed The Sub-Labour grid now includes and phone icon if available
Changed When adding an instance, the user can specify the officer level required to pass the SIR
Changed When making an officer a leaver, they are removed from any site patterns and bans
Changed Site patterns officer list displays in alphabetical order
Changed The Payrun Export will now include a second tab will shifts greater than 12 hours
Changed Accrued pay details in the absence modal now display in hours instead of minutes
Fixed The SIR will now correctly filter Sector based officer levels
Fixed The edit button in Purchase Orders will work again
Fixed Holiday requests monitoring cards will no longer stay on screen once actioned
Fixed Absence report bug resolved and sub-labour column added
Jun-2021
Added A monitoring card to pick up instances where assignees would potentially fail a stage based on visa requirements has been included
Added Officers active in range report added which displays officers who were made active within two date ranges, whilst excluding any made inactive within the same dates
Added A cropping tool for uploaded images is now available which additionally allows the user to rotate the images as well if needed
Added An ASAP flag has been added in query for ASAP instances
Added Pay adjust has the option to select multiple officers to apply the adjustments to
Added A mobile phone icon displays next to the assignee name which appears green if the officer has logged in. Hovering over the icon displays a tooltip with the last login time
Added A search bar has been included on the job board
Added Included a category field in the card rules page so the cards can be grouped according to the users specification
Added A warning on instance information has been added when a shift exceeding 12 hours has been created/edited to combat pay errors
Changed Job board - rejected shift cards now group by site and loads a modal displaying the instances with instance info links on the instance ids in the table
Changed The DWP report can optionally be filtered by site before generation and has also had a total column added
Changed The link shifts not accepted card in monitoring now displays the earliest date on the card if there are a group of dates
Changed Instances created in the past will not display book on/off cards in monitoring
Changed Book on failure cards in monitoring are now grouped
Changed Job board rejected and not accepted cards are grouped on instance whilst utilising the context timing values
Changed The new starter available card in monitoring has had the first shift and peak shift columns added to the modal
Changed Linked shifts not accepted cards will not display if the assignee has been booked on
Changed An officer count column is displayed in the site patterns page and the grid correctly updates when adding / editing site patterns
Changed The officer holiday pay system has been reworked to improve accuracy accross calculations, reports and emails
Changed The interview status can be changed on the applicants page in case entered incorrectly for any reason
Fixed App acceptance was being removed if an instance was edited but was causing confusion/problems so this has been prevented
Fixed An error was preventing officers/sub-labour from being made absent. Sub-contractors remain as a placeholder
Fixed The wait time when completing an action on grouped cards with multiple actions has been corrected based on the booking start time
Fixed The added on filter in bans has been fixed and ban types have been limited to one per individual
Fixed Shift acceptance context colours have been corrected in the monitoring area
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