Aug-2021
Added Option for steward positions available within the application form
Added Sectors has an event option which ties into the new option of specifying the events team option for officers. Monitoring cards are generated for events officers who have been linked to non-event work
Added Reports / Labour Breakdown
Added A small indicator (a red dot) will now be displayed on required fields in the top right
Changed The Query grid will now display an icon when the Invoice time does not match the Payroll time
Changed The G4S Time Sheet report now includes a phone number column and an SIA details column
Changed The Javeling report now has the option to select a site
Changed GUI/Text changes to the holiday system plus accrued hours added to pre-finalise template, average hours by default and option to pay accrued pay when making an officer inactive
Changed Users can no longer send applicants their document pack if the application form is incomplete
Changed Added the officer group to the new starter available monitoring card
Changed DWP Javelin number for sub labour added to DWP report
Changed The officer app will now show the day of the shift as well as the date on the dashboard
Changed Refined the accrued holiday report to utilise a running balance through each payrun
Changed Javelin report now includes sub-labour
Changed Improvements to site patterns now linking via the SIR. Errors are displayed and monitoring cards generated for errors. The event defaults to running once per day and also runs on add / edit
Changed Officer notes will only show notes added directly from that area or notes typed by a user from a related instance
Fixed The Applicant Document Portal will no longer try to process documents from invalid urls
Fixed An Internal helper function that transforms results from an array and stacks the data with an html output. The function now includes additional validation to prevent an argument failure.
Fixed Creating a ban with a large amount of notes will now correctly save
Fixed Booking on via the officer app with ASAP shifts will now correctly save the date stamp
Jul-2021
Added Task lookup is available on the task planner to find specific tasks by their task id. The task ids in mobile invoicing are also links now which open the task planner and the selected task
Added Documents uploaded by applicants can now be viewed in the interview slot modal within recruitment
Added Officer levels are now an option when creating instances and if specified, are required when allocating officers via the SIR within the rules requirements
Added Deleted shift rejections are counted and added to the even log
Added Sub labour who have current shifts will be made active if not already
Added The phone icon from query has been added to the officers page and displays the last time the app was logged in to on hover
Changed The Query grid now includes a column to filter on link shift acceptance
Changed The rules to complete the stages for officer documents have been changed to meet new requirements
Changed The Sectors grid will now include the officer level requirement
Changed Holiday booking utilises accrued hours with changes to system settings reasons for absense and calculations displayed in the absence modal
Changed Accrued holiday decisions in the app can now be changed up until payroll is finalised
Changed Removed the postcode from the area column on the officers page to improve filtering functionality
Changed The auto activity check will now look for completed shifts instead of just allocated shfits
Changed The Sub-Labour grid now includes and phone icon if available
Changed When adding an instance, the user can specify the officer level required to pass the SIR
Changed When making an officer a leaver, they are removed from any site patterns and bans
Changed Site patterns officer list displays in alphabetical order
Changed Accrued pay details in the absence modal now display in hours instead of minutes
Changed The Payrun Export will now include a second tab will shifts greater than 12 hours
Fixed Absence report bug resolved and sub-labour column added
Fixed Holiday requests monitoring cards will no longer stay on screen once actioned
Fixed The edit button in Purchase Orders will work again
Fixed The SIR will now correctly filter Sector based officer levels
Jun-2021
Added Officers active in range report added which displays officers who were made active within two date ranges, whilst excluding any made inactive within the same dates
Added A cropping tool for uploaded images is now available which additionally allows the user to rotate the images as well if needed
Added An ASAP flag has been added in query for ASAP instances
Added Pay adjust has the option to select multiple officers to apply the adjustments to
Added A mobile phone icon displays next to the assignee name which appears green if the officer has logged in. Hovering over the icon displays a tooltip with the last login time
Added A monitoring card to pick up instances where assignees would potentially fail a stage based on visa requirements has been included
Added A search bar has been included on the job board
Added Included a category field in the card rules page so the cards can be grouped according to the users specification
Added A warning on instance information has been added when a shift exceeding 12 hours has been created/edited to combat pay errors
Changed Linked shifts not accepted cards will not display if the assignee has been booked on
Changed The DWP report can optionally be filtered by site before generation and has also had a total column added
Changed The interview status can be changed on the applicants page in case entered incorrectly for any reason
Changed The officer holiday pay system has been reworked to improve accuracy accross calculations, reports and emails
Changed An officer count column is displayed in the site patterns page and the grid correctly updates when adding / editing site patterns
Changed The link shifts not accepted card in monitoring now displays the earliest date on the card if there are a group of dates
Changed Job board - rejected shift cards now group by site and loads a modal displaying the instances with instance info links on the instance ids in the table
Changed Instances created in the past will not display book on/off cards in monitoring
Changed The new starter available card in monitoring has had the first shift and peak shift columns added to the modal
Changed Job board rejected and not accepted cards are grouped on instance whilst utilising the context timing values
Changed Book on failure cards in monitoring are now grouped
Fixed Shift acceptance context colours have been corrected in the monitoring area
Fixed The wait time when completing an action on grouped cards with multiple actions has been corrected based on the booking start time
Fixed App acceptance was being removed if an instance was edited but was causing confusion/problems so this has been prevented
Fixed An error was preventing officers/sub-labour from being made absent. Sub-contractors remain as a placeholder
Fixed The added on filter in bans has been fixed and ban types have been limited to one per individual
May-2021
Added ABO / CBO flags added to query for app book on and controller book on, respectively. Hovering on the flags displays a tool tip for the time logged
Added On the query page, a sector swap option is now available to allow the user to change an instance to a different sector, relevant to the client
Added The sub-labour field in instance info now has an unlink button which only removes the sub-labour and retains the sub contractor. The mass controls have a toggle to mirror this functionality
Added Officer ASQ Javelin Numbers and DWP Javelin numbers are now included in the Javelin Reports
Added The right to work report carrying officers and recruits who have completed stage one documents has been added
Added A Visa type page has been added to allow the user to add visas which will be referenced by applicants when completing the stage 1 documents section
Added A new rule based system has been added to allow users to alter how each individual monitoring card functions, as well as its name, description and update frequency
Added Self billing report targetted at the guarding sector to summarise hours worked and paid
Added Max shift hours for site patterns can be set in system variables to limit the amount of hours site patterns can set for a shift
Added Delete feature for individual images in the officer documents area to remove any provided images that are not required
Changed Officer payroll report modifications to headers
Changed Additional details added to the request call card in monitoring
Changed Holiday pay has been fully reworked so that when pay is accrued, the officer receives a message to ask if they want to convert their hours to pay. Other amendments surrounding this to reports and functionality have also been made
Changed The query carries flags for DNP and DNC. The client name has also been replaced by the client EXT
Changed When using the instance look up on the query page, the cursor is set on the id field when the modal opens and pressing the return key will submit the id
Changed The sub contractor self billing - guarding report has a more detailed breakdown of the hours completed
Changed The rules for the Monitoring card 'Link Shifts Not Accepted' have been altered to allow for context colours
Changed The G4S Timesheet reports date field is set to the current date by default. A role column carrying sector data has also been added
Changed If a grid exists on the page after saving the instance information, it will attempt an update
Changed The instance information modal will not show the SIR button if a placeholder has been assigned. On the SIR page, the SIR button is similarly hidden if a row with a placeholder is selected
Fixed Applicant documents correction to display the most recent address
Fixed Officers that book on using the app on the exact minute of a 15 minute interval will no longer round up
Fixed Applicants should no longer be able to bypass the move in date on the address history section
Fixed The card design for the Monitoring card 'Link Shifts Not Accepted' is no longer distorted
Removed The old settings table for the previous Monitoring system has been superseded
Apr-2021
Added A button to remove an applicant from an interview slot is now available via the interview slot modal
Added Recruitment statistics report stating the details for a given date range
Added Interview booking reminder task setup which can be customised to send out an email prior to the interview
Added Applicant documents now has a phone contact field along with an interview status column which pre-filters to pending and booked
Added An application pack button is now available on the interview slot modal which downloads the pack in a zipped folder
Added G4S Time sheet report
Added Applicants full address and date of birth fields added to the interview form
Added Javelin report with a selection of fields related to officer details
Changed Sub-labour levels utilises the same dynamic list as officer levels across the system
Changed Changed the max shift to peak shift in the officer details report to match the peak shift in the officers grid, added an activity column and corrected the date field formatting
Changed Added a date range selector to the recruitment page and have the recruitment slots archive as they are allocated
Changed The job board - not accepted card in monitoring now groups the instances
Changed Additions and changes to the uniform categories
Changed Days/ Night shifts details added to the basic details and javelin reports
Changed The date that the officer was added to OMS has been included in the Javelin report
Changed Officer level added to the officer basic details report
Changed New starter available card in monitoring groups on the day the starters were added
Changed Officer levels are dynamic and can be setup via the officer levels system admin page
Changed Peak shift and leaving code/details added to the officer proximity report
Changed Officers can be assigned to site patterns and are sent job offers when instances are generated. Officers can also be removed from patterns which in turn removes offers
Changed Removed the application button from the applicants page in favour of a link on the application column. The buttons have also been reordered for a better user experience
Fixed The mobile phone number field in the application form has had a min-length validation of 13 characters added to it
Fixed Prevented an error when generating the interview form pdf with regards to the address details
Fixed Corrected the email template loops so that variables are correctly reset on each iteration
Fixed Officer emergency contacts bug fix for when there are no contacts
Mar-2021
Added Officers will now accrue holiday time/pay
Added Holiday rates added to the system allowing rate groups to be added, edited, assigned and deleted for use with holiday accruement
Added Officers will receive an email prior to finalising payroll that asks them if they would like to convert their accrued holiday time to immediate pay
Added Balance Report
Changed Payroll export now shows accruement information
Changed Payroll grid shows accrued warnings
Changed Renamed the officer training email function to officer induction
Changed The booked holiday absence reason is now locked so it cannot be edited or deleted
Fixed Corrected an issue with the absence furlough not getting the correct data
Feb-2021
Added A last completed and a days since colunn have been added to the officer feedback grid with the ability to resend if not complete within 7 days
Added Users can now manually link applicants to an interview slot
Added Applicant chase emails can be auromatically generated based on admin set system variables
Added A phonebook report can be generated in a XLSX format which holds contact data for active officers, officer contacts, sub-labour, sub-contractor contacts and client contacts
Added Recruitment system Overhaul
Added A phonebook report can be generated in a CSV format which holds contact data for active officers, officer contacts, sub-labour, sub-contractor contacts and client contacts
Added A toggle to alter the behaviour of how check calls are generated in client settings
Added A preview of the emails in the comms tab is now displayed showing exactly how the sent mail will appear
Added Proof of Presence report
Changed The mobile activity report now includes a column for response time
Changed Monitoring was completely overhauled - brand new system to improve performance
Changed Applicants become Recruits on migration instead of Active
Changed Officer Feedback Summary report now shows more descriptive columns such as the officer name
Changed When an applicant has completed the application form, a button is displayed to go straight to the document portal
Fixed Tasks without rates cards now correctly generated in monitoring
Fixed Proof of absence report will now behave as intended
Removed Old Recruitment areas
Jan-2021
Added The site address is now available in the instance information above the map
Added A new area to view and edit system variables
Added An option to send an applicant an email to chase up incomplete applications within the applicants page based off of the applicant chase template provided
Added Clients now have a setting for receiving check calls hourly or randomised
Added Required documents can now be selected for specific sites that require specialised training to be completeted in order to work a shift. This can be specified in the Site profile, settings page where a documents can be specified along with a grace period
Added On the applicant page, the user can select an applicant and click the comms button to be presented with a modal displaying emails sent to the applicant
Changed Applicants will now have a selection of shirt sizes to match the ones in officer profile
Changed The applicant documents page is automatically filtered by whether the documents have been requested but has the option to change or remove still via the dgrid filter
Changed When adding an ad hoc task to the task planned, we have prevented the possibility of addimg an estimated time outside of the start/end time
Changed Marking an instance with the Error Client/Company option now adds a note to the instance to say this was applied
Changed Upon completion of the applicant form, the link to the document upload page is immediately shown.
Changed The officer grid will now display the add date based on activity date
Changed The deletion of applicants in the applicants page has been restricted to only allow deletion if the application is first archived
Changed Users can now edit the phone number associated with an applicant
Changed The SIR will now load its default variables from the system variables page
Changed The officer feedback analysis report defaults the date range from 2018 to the current year. The scoring in the feedback tab has also been modified to total correctly
Changed Duplicate applications are now prevented
Changed In the client summary modal on the invoicing page, the tasks grid now has a column to display the task type display a P for planned or A for AdHoc
Changed The applicant migration will now also import next of kin details
Fixed Applicants can no longer bypass the work history segment of the application form
Fixed The Officer Feedback report now correctly displays the column headers for the corresponding column
Fixed The vetting expired card will now correctly identify recruits that have previously existed as an officer
Fixed Contract pack will now correctly show red crossed against incomplete items
Fixed Adding an officer document will no longer remember address details from a previously added document
Removed SIR settings page
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